Flow

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How could we improve Flow?

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  1. Mass task editing

    Add the ability to shift-select or cmd-select multiple tasks and add the same due date and/or tag to all of them.

    246 votes
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    26 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
    planned  ·  Cyrus Molavi responded

    We do plan to allow for mass editing of tasks. It may take some time to get there, but we want to do it.

  2. Private tasks not in a workspace

    Currently, the inbox is in a workspace - which means that I have to assign an email to the workspace and then awkwardly move tasks around. I want to be able to easily move tasks from an inbox to wherever they need to be - so having an inbox that all my stuff goes into that's then drag and dropped to the right list/workspace would be great.
    Cheers
    Ben

    242 votes
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    15 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
    planned  ·  Jesse Herlitz responded

    We have some short term changes and long term changes in store for this. Stay tuned.

  3. Move tasks between teams

    We really need to be able to *easily* move TASKS between teams - e.g. drag and drop them or select and change the team. This should be able to be locked down by user if they don’t have access to a team - but it’s too easy to create a task in the wrong team and then have to fiddle around to move it

    189 votes
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    29 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
  4. Add Custom Fields to Tasks

    I would LOVE to be able to add custom fields to task items so I can track: Set Budget, Estimated Time, Actual Time, Completed Date (to compare performance of team against Due Date, Team Rate ($), Invoice Rate ($), Proft/Loss, etc. Then also the ability to do simple equations (to calculate est time vs actual time, profit/loss, etc.

    60 votes
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    4 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
    not planned  ·  Luke Seeley responded

    We don’t have any plans to do anything like this anytime soon, but we can certainly recognize its utility, especially if you could filter and sort by these values as well.

  5. Don't clear tasks for everyone on the team - leave it up to individual preference

    Me and everyone on my team would prefer if clearing the tasks wouldn't clear them for everyone, only for the user that cleared them. Sometimes we have QA checking the completed tasks before clearing them, and it already happened multiple times that someone cleaned the tasks to have a better overview for themselves and didn't expect them to be cleared for everybody.

    40 votes
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    0 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
  6. Avoid tasks to inherit "by default" owner, subscribers, and tags by the parent task.

    Having sub task inherit "by default" owner, subscribers, and tags by the parent task is a real pain because this "over proliferate" tasks assigned (or subscribed) to people.

    I'm sure many people has checked "Assigned to Me" view after the latest release and found much much more tasks than expected (that in fact are "just subtasks").

    This is extremely inconvenient.

    We think that assign a sub-tasks to other people is a common case, but at the same way most of the sub tasks usually should stay on the task owner.
    Make it explicit is redundant, and cause the problem above,…

    36 votes
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    0 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
  7. Time Tracking Integration

    Flow currently support time tracking via Harvest. I would like to see integration with other time-tracking services, such as Paymo, Timecamp, or Toggl. Or better yet, build time tracking into Flow as a native feature, so that another tool is not required.

    35 votes
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    7 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
    started  ·  Jesse Herlitz responded

    We’re working on a custom integration with FreshBooks for time tracking. Stay tuned.

  8. Workspace ICONS to return in new FLOW

    I really miss the Workspace Icons. They made is so much easier to quickly navigate between Workspaces because you could upload a logo. They were visual and made the whole space feel like my own. Now it's way too generic. PLEASE bring back the icons!

    35 votes
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    2 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for the feedback! For the time being, Workspaces will remain as is but we are planning on reviewing the comments and feedback we’ve received about the new update and this will receive point will definitely receive some attention. We will keep you posted!

  9. Chat rooms related to projects

    With the new Chat functionality, it'd be great to have a chat related to a project (or at least a workspace) - this would allow the team to chat in context not have to go to a different space. Ideally, a third pane or some way of keeping the context would be good (stuffed if I know how you'd implement that...). Our early experimentation with the chat function is that it feels a little disconnected from the projects.

    B.

    31 votes
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    1 comment  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
    planned  ·  Cyrus Molavi responded

    We’d love to bring discussions closer to projects. This is something we’re planning to do. Thanks!

  10. Require Manual Clearing of Catch Up Tasks

    Our team absolutely loves the "Catch Up" feature except for one thing...

    Imagine if your email inbox automatically archived messages that you had read, or opened one time. This is exactly how GetFlow has approached the Catch Up "Unread" section. This one flaw seems to completely destroy an otherwise phenomenal feature.

    When a task is engaged with at all, it automatically goes to the "Read" section. This is a nightmare for our project managers who may quickly glance through their unread messages, but not have time at the moment to reply to.

    Please keep "Unread" messages "Unread" until they are…

    27 votes
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    0 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
  11. Stop requiring a project for all tasks

    Unfortunately, now that tasks always have a prefix of "Private Tasks" in the calendar view, the view has become very unreadable.

    Also, the requirement to always have a project with each tasks slows down entering tasks significantly.

    These changes should be reverted.

    25 votes
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    3 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
    not planned  ·  Shara responded

    I see what you’re saying – the project name (Private Task) listed with the task can look cluttered. The problem is that not including the project name can lead to confusion too. This is something we are not likely to change anytime soon but it does make sense to take a look at it in the future.

  12. Single User Billing

    Allow for single user use. The service is not practical when paying for a minimum of 3 users.

    25 votes
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    3 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
  13. More list sorting options (creation date, activity date, etc)

    Would be nice to be able to sort by "creation date"

    23 votes
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    not planned  ·  2 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
  14. Enable moving a Section into a new Project

    Currently you can not move a Section into a new Project (acc to Support). Given that Sections are supersets of Tasks, being able to transfer them between projects would be very helpful. Dragging it would probably be the best way to do that.

    22 votes
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    1 comment  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →

    This isn’t a feature that’s on our radar just yet, so thanks for the feedback! In the meantime, one easy way to move sections and/or the tasks in those sections over to new projects is to duplicate the project. This will carry over all the sections, tasks, and task assignees, but not due dates or comments. If you find yourself using the same sections over and over again, it might be helpful to create a project that functions just as a sections template. That way, when you need to create new projects that use those sections, you just need to duplicate the template and start adding tasks to the pre-populated sections. This article will walk you through the steps: https://www.getflow.com/support/projects/duplicating-projects/
    Hopefully this will help a bit!

  15. Dashboard: Filter for all activity except my own

    Generally when I am scanning the dashboard, it is to keep up to date with what others on my team are doing. It would be really helpful ti have a filter which does all activity except my own for that use case.

    21 votes
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    2 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
    started  ·  Cyrus Molavi responded

    We’ve started work on a dashboard that is better at helping you process the tasks that need your attention. A bonus is that it not longer repeats what you know you said.

  16. Paste multiple lines as tasks

    When pasting multiple lines in a list, create one task per new line. Makes it easier to add items from an IM conversation, email thread, or importing from other project management tools

    20 votes
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    0 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
  17. Subtask below each task

    I think it would be a good idea to have a option to display in the main task view the subtasks of each task just below each one, indented end with a smaller font and checkbox. This could be even an expandable list when clicked or hovered the task. For me this improvement would provide a better view of how complicated the task are and how much work remains to be done.

    To visualize what I have in mind I attach a file with a simple and fast draw. I believe you will do it in a more elegant way.

    20 votes
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    1 comment  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
    not planned  ·  Luke Seeley responded

    We don’t have any plans to enhance subtasks in such a way at this point in time.

  18. Due Date Default Tomorrow

    It would be nice if the default due date would be set to today or tomorrow. This would force the user to specify a date if not today and it saves time when adding a lot of tasks with unspecified due dates. In the current setting there is always a risk that an important task ends up in the pile at the end of your list because you forgot to specify the due date.

    Would be even better if you can set your own default due date; always tomorrow / always today / always one week ahead / etc.

    19 votes
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    not planned  ·  1 comment  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
  19. print your calendar

    can you please provide an option so the task calendar (monthly view) can be printed out?

    18 votes
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    not planned  ·  6 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
  20. Collapse Sections

    One of the reasons i leave ASANA is because they cant provide this simple feature. If a project have 10 sections with 30 tasks, it is unmanageable.

    17 votes
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    not planned  ·  0 comments  ·  Improvements  ·  Flag idea as inappropriate…  ·  Admin →
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