How could we improve Flow?

Prioritize Tasks

I find that the (White Square) (Yellow Square) and (Red Square) are a feeble method of color coding the importance of tasks. This is because when a task hits Yellow... it is due THAT DAY... and when a task is Red it is already past due. What if you are working on 2 other tasks and that "Yellow" task has crept up on you... and will at least take you 2 days to complete? Now you are putting your current tasks behind, missing the deadline for the yellow task, and having your workflow decimated. Ultimately accomplishing nothing.. and leaving not just 1, but 3 tasks unfinished.

There should be a better warning system to ensure that subscribers know exactly how close they are to the deadline... and even more importantly... "how crucial is it reallllyyy?" for them to hit the deadline (on a task by task basis).

We are missing deadlines for tasks probably twice as often as we actually hit them in my office. I feel like a good fix for this problem would be to prioritize tasks (preferably with color-coding) based on level of importance. One should be able to mark a task as Urgent/High Priority, Important (Middle Priority), Unimportant (Low-Level Priority), and perhaps even "Not a priority at all".

That way, when a person who has 50 tasks assigned to them looks at their list, they are able to tell immediately which task to do first regardless of deadline.

There are quite a bit of workflow services out there that already offer this feature (and have been doing so from day 1). I must say I'm rather surprised, and ultimately disappointed not to be able to do this in Flow.

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    Vitaliy Vlasenko shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    49 comments

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      • Cyndi Walker commented  ·   ·  Flag as inappropriate

        This is a need to have feature. Not all tasks are created equal - therefore needing the ability to prioritize tasks for my team.

      • Umer Jamil commented  ·   ·  Flag as inappropriate

        we need it because we have lots of task assigned to resource. so suppose if we need to resolve some urgent production server issue we will set priority of that task to urgent and assigned to resource. so resouce when look at task priority will give up other task and try to resolve the urgent issue as soon as possible.

      • Umer Jamil commented  ·   ·  Flag as inappropriate

        please add feature to set task priority...Urgent, High Medium, Low.
        may be some dropdown box next to assigned user name where we can set task priority.

      • Jonathan commented  ·   ·  Flag as inappropriate

        Yikes, no updates on this since beginning of 2016 :-( Seems like an essential component of task and project management.

      • Daniel commented  ·   ·  Flag as inappropriate

        Nothing new up here? Cause the flgging isn't visual enough and sortable at the moment

      • Daniel commented  ·   ·  Flag as inappropriate

        Are there any news upon this request? We would be amazed to have this feature!

      • Anonymous commented  ·   ·  Flag as inappropriate

        I think it would be really beneficial to have a 1st, 2nd, 3rd, 4th priority tab for tasks. Ex. We have 3 editing projects all assigned to 1 editor but I want them to be completed in a different order, like the last project entered is an urgent request so I want it taken care of as soon as whatever he is working on it done. It would be then helpful to have the second project roll to 1st priority once the initial first priority is done. If this all happened on a Tuesday and the 1st/2nd, 3rd priority projects are completed, then on Wednesday the 4th/5th tasks would become the 1st/2nd priority of that day. If you add a new task and mark it as priority one, it should ask you to confirm if you want to bump the current priority 1 project to priority 2. I think it would make the organization of each task easier. I hope this makes sense! Message me if not :)

      • Lars commented  ·   ·  Flag as inappropriate

        Still no changes? I need a list with all my task where i can change the position or the priority manually. Hope, you will add a feature soon...

      • Mats commented  ·   ·  Flag as inappropriate

        Setting daily goals and prioritizing top tasks with a dynamic short list. A way of setting focus on a level above flagged task or the calendar.

      • Adnan commented  ·   ·  Flag as inappropriate

        As an Admin in the projects. I would like to be able to change the line up of the tasks for the individual people. Like I can do for my self. We have write the timeline everyday, 1- 2- 3- etc ... It takes a lof of our times.

      • Joshua Park commented  ·   ·  Flag as inappropriate

        We're comparing project management and collaboration software for our team... this is a total miss for Flow.

        Even with something as limited as Wunderlist, I was still able to come up with an Eisenhower matrix by comparing Urgent items (i.e., those with a due date) with Important items (i.e., those starred items). I would LOVE if there were a view that showed the quadrant for me.

        Right now, Flagging an item will move it to Today. but... that's just the same as adding a due date. It's just one dimension of a due date: urgency. It's not the other necessary dimension of prioritization: importance.

      • Jen Itani commented  ·   ·  Flag as inappropriate

        Adding another option of Task/Project Layout that organizes by Quadrant (as in 7 Habits of Highly Effective People), that organically changes based on how many tasks are in each Quadrant, will allow organizations to see how effective their task load is and identify change. There are visual aids in the book to illustrate this organic visualization change. Your company could even partner with that book author.

      • Sarah commented  ·   ·  Flag as inappropriate

        Agreed that users should have the ability to flag tasks in different colors and that the user should be able to determine the color system. (Ability to decide whether Red or Orange or Blue is top priority, for example.)

      • Hilary Taylor commented  ·   ·  Flag as inappropriate

        I’d love to have a HOT! checkbox to have a list item be highlighted somehow. There is always an item that is on the hotlist and is more important than everything else - or that I need a less than subtle reminder to GET IT DONE! ;-)

      • Anonymous commented  ·   ·  Flag as inappropriate

        It should be able to flag tasks in different colors (red-urgent, orange-medium, green-low, white, ..).
        Then in tasks overview, you should be able to see the flags attached to a task.

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